Google Forms


Google Forms offers a quick, free, and easy solution to creating simple forms. In a matter of minutes, you can create solutions to collect data from a large number of users. Some classroom solutions include project submission forms, student interest surveys, administration walk throughs, and much more. 


After completing this module, you will be able to:
  • Describe what Google forms are and some of their immediate benefits
  • Create a new Google form
  • Edit an existing Google form
  • Share a Google Form
  • Analyze the data collected from a Google form.

What are Google Forms?

Uploaded by Google

Creating Google Forms

One of the reasons that many users may be unaware of Google Forms is that they are found not as a separate app, but rather as part of Google Drive. 

Thus, to create a new form, you will first log into Gmail or Google Apps, and then click on Drive in the top navigation bar.  
Click on Create, Form and you will be taken into the Form Editor.

Activity #1: Creating a new Google Form

Try creating a new Google form through your Google Drive. 

Using the Form Editor

It is in the form editor that you are able to customize your form.  Some of the many things you can do from this screen include:
  • add new items
  • change the theme
  • reorder items (drag and drop)
  • share the form
  • see a summary of responses
  • edit the confirmation message

Activity #2: Editing a Google Form

You are given two sample items to start with a Google Form.  Let's go ahead and edit the first one.  

1) Select the Question Type (options include: Text, Paragraph Text, Multiple Choice, Checkboxes, Choose from a list, Scale, Grid)
2) Enter the Question Title (this is essentially the question). 
3) Enter the Help Text (optional).  This is useful if there are additional instructions that users might need that are not contained in the question title.
4) Decide whether it will be a required question or not. 
5) Click Done

Repeat for the second sample question (hover and click on the pencil icon on the top right of the question) and Add more items as needed.

TIP: If you would like to collect names of your respondents, a text item that asks for their name will be needed. 

The Three Parts of Every Form

It is vital to understand that every Google Form comes with three parts.

1) The spreadsheet: This is where the data gets collected, and the spreadsheet is actually where you will go to access your form editor and live form after the initial setup.

2) The form editor: This is where you add, edit, and remove form items. This is where you start when you create a form, but to get here later, you'll need to go through the spreadsheet (see above). 

3) The actual form: This is what your respondents will see when completing the form.  It will be important to share the link to this form and not to the spreadsheet or form editor (more on this below).  This is where you will also see the theme applied as opposed to the bare bones look of the form editor. 

Activity #3: Navigating through the three parts of a Google Form

Close all of your other tabs (leave this one open), and try logging back into Google Apps.

1) Click on Drive
2) Find the spreadsheet for your recently created Google Form and open this item.
3) Click on Form, Edit Form.  You will now be in the form editor.
4) Look for the published form link at the bottom of the editor (also accessible from the spreadsheet Form menu).  Click on this link and you will have viewed all three parts of a Google Form. 

Sharing your Google Form

Once you have created your form, you're ready to collect data.  There are several ways to share a Google form. 

1) Viewing the published form link.  As shown above, each form has its own URL.  Giving this link to your users will take them to your form.  For an easier link, you may wish to use a URL shortener such as,, or

2) Email the form.  In the form editor, there is an option to "Email this form". With this option, you'll need to add email addresses or choose from your contacts.  You can include the actual form in the email as well.  The benefit of this approach is that only users you specify will receive the form, and they will be notified directly via email.  The downside is that you will need to add the email addresses and users will have to check their email to access the form. 

3) Embed or link to the form.  Another option is to embed the form or link directly to the form from a webpage.  This way, users don't have to type any URL (shortened or not) and they will be able to access your form quickly. 

Activity #4: Sharing a Google Form

Try sharing your published form link with another user via email or by shortening the link and sharing verbally. 

Analyzing your Data

Once you have created and shared your form, it's time to review the responses that you've collected. 

If you recall, there are three parts of every Google Form.  The data is collected in the spreadsheet part of the form. 

Take a look at the form data, and you'll note the following:

  • Each row comes with an automatic date/time stamp.
  • You can view a Summary of Responses in a visual chart (Click on Form, Show Summary of Responses).
  • Sorting (click on triangle at top of column) and Filtering can be turned on, allowing you to organize your data however you want.

Activity #5: Analyzing Data from a Google Form 

From Google Drive, open your Spreadsheet for the form.  Try sorting various columns, or viewing the Summary of Responses to start analyzing your data. 

Checking For Understanding

Did you have success with Google Forms?  Got a new way to collect data quickly and efficiently?

Test your knowledge.   Take a quick quiz below and see how well you do.  Click on "Start Now" and receive immediate feedback on how you do.

Not satisfied with your learning progress?  Please submit a feedback or issues support form found on the bottom of this page.

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