Teacher Dashboard

Introduction

Hapara's Teacher Dashboard is a third party application that supports teachers in managing, organizing, and working with shared folders between teachers and students. At ETHS, we have accounts created for all teachers and students, and have received an overwhelmingly positive response on the time and effort saved when using Teacher Dashboard. 

Objectives

After completing this module, you will be able to:
  • Understand the purpose of Teacher Dashboard
  • Log into your Teacher Dashboard account
  • Have students share documents with you and access them all from one screen
  • Share documents with entire classes through your Google Drive
  • Sort students and Group them on the main dashboard screen
  • Find documents that have not been shared with you
  • Access full class rosters and email lists for use in other applications


What is Teacher Dashboard?




Getting Started with Teacher Dashboard

To access Teacher Dashboard, first log into your Google Apps account. 
In a new tab, open the following: teacherdashboard.appspot.com.  
On this page, you'll be asked to enter your Google Apps domain.  For ETHS, it's eths202.org.  
You'll be asked for approval to link your Google Apps account with Teacher Dashboard.  
Once you OK this approval, you'll see your classes on the home screen.

TIP: A direct route to your school's dashboard can be accessed by adding the domain name to the URL.  For ETHS, try teacherdashboard.appspot.com/eths202.org.  Make this a bookmark in your browser (see our first module for a reminder) and get there even faster.  You'll still need to be signed into your Google Apps account though.

Activity #1: Access your Teacher Dashboard 

Log into Google Apps and the Teacher Dashboard using the instructions above.  Verify that all of your class sections appear on your home screen.  If a class is missing or if there are errors in your student roster, contact your IT department (ETHS - please contact David Chan). 


Working with the Dashboard - Class vs. Shared Folders (Student to Teacher, Teacher to Student)

Essentially, Teacher Dashboard sets up a shared folder between each student in your class and you.  You will see these folders in your Google Drive if you click on the various folders.  However, the Dashboard application puts a nice visual overlay on this back end setup.  Thus, you don't have to open folder upon folder nor do you have to spend time setting up these folders on your own. 

To share work with you, students simply need to click on the folder icon (found to the right of a document's title once it has been titled) and select your class.  You can confirm this by refreshing your Teacher Dashboard home screen and you should see the document, presentation or spreadsheet under the student's name. 




Teacher Dashboard also sets up a Shared Docs folder for each class.  Teachers can move or copy documents into this Shared Docs folder, and then students will have Read only access to the item.  This means that they can make a copy of the item to work on in their own accounts.

Activity #2: Explaining to Students How to Share Documents 

If you are working with your students using Google Docs, try having them share their item with you using the class folder setup (instructions available here) and verify that they have correctly done so by opening or refreshing your Teacher Dashboard.


Organizing Your Teacher Dashboard 

When you open a class in Teacher Dashboard, you see all of your students along with any items they have shared with you through the class folder (see above for instructions). 

There are a few additional options that allow for grouping and sorting on this screen. 





The first icon is the Sorting option and you will be able to sort by the following:







The second icon brings up the Class Group settings which allow you to set up colors and names for groups in your class. Click on the color to the left of each student to  organize your groups.


 
The dropdown menu allows for you to view more than 3 docs (up to 25) on your home screen.  The Filter search box allows you to quickly call up items that may have a specific term in the title. 



Activity #3: Sorting and Grouping Students

Try using the Sort function to organize your students by first or last name.  Also, if you use groups, try using the color indicators and group your students on Teacher Dashboard.

Finding Documents Not in the Class Folders

If your students forget to share with your class folder, you can still access the items in the student's account.  Under the Sharing tab, you'll notice several folders/filters that include:  Unshared (all docs that have not been shared with anyone), Public (all docs that are shared with Everyone), External (docs shared with users outside of your domain), All Docs, and Docs Trash.  Clicking on any of these items will show you the docs that are contained in the student's account.

Activity #4: Searching for Student Documents

Try clicking on the Sharing tab to access documents owned by your students but not shared with you.  Use this capability to find something that was not shared with you but should have been.



Accessing Student Email Lists 

A nice additional feature of the Teacher Dashboard setup is access to student email address lists.  The class info tab contains a roster of students, class resources, and student address lists available both as a simple copy/paste (for email or saving as a contact list) and as a CSV or Tab Delimited file for import into other programs.  This provides a great resource for teachers that need this data and don't want to spend time typing it out again.


Activity #5: Creating a Class Contact List 

Try copying the student email address list and pasting into the email field of a contact in your email program (such as Google Contacts).  Name the contact your class name, and you will now have an easy reference to all of your students' school email addresses.  

Checking For Understanding

Were you able to access your classes using Teacher Dashboard?  Did you have students share items with you and were you able to see them in real time?

Test your knowledge.   Take a quick quiz below and see how well you do.  Click on "Start Now" and receive immediate feedback on how you do.

Not satisfied with your learning progress?  Please submit a feedback or issues support form found on the bottom of this page.


Additional Links




Notes

1