Teacher Dashboard - Additional Features

Introduction

Hapara's Teacher Dashboard is a third party application that supports teachers in managing, organizing, and working with shared folders between teachers and students. At ETHS, we have accounts created for all teachers and students, and have received an overwhelmingly positive response on the time and effort saved when using Teacher Dashboard. 

Objectives

After completing this module, you will be able to:
  • Review and understand how to access Teacher Dashboard
  • Recognize reasons for using the Smart Copy feature
  • Use Smart Copy to push assignments out to students with a variety of outcomes
  • Share documents with specific students or groups of students
  • Create new documents for students with customized titles
  • Explore additional features (sort, grouping, etc.)


Review: What is Teacher Dashboard?


Review: Getting Started with Teacher Dashboard

To access Teacher Dashboard, first log into your Google Apps account. 
In a new tab, open the following: teacherdashboard.appspot.com.  
On this page, you'll be asked to enter your Google Apps domain.  For ETHS, it's eths202.org.  
You'll be asked for approval to link your Google Apps account with Teacher Dashboard.  
Once you OK this approval, you'll see your classes on the home screen.

TIP: A direct route to your school's dashboard can be accessed by adding the domain name to the URL.  For ETHS, try teacherdashboard.appspot.com/eths202.org.  Make this a bookmark in your browser (see our first module for a reminder) and get there even faster.  You'll still need to be signed into your Google Apps account though.

Review Activity #1: Access your Teacher Dashboard 

Log into Google Apps and the Teacher Dashboard using the instructions above.  Verify that all of your class sections appear on your home screen.  If a class is missing or if there are errors in your student roster, contact your IT department (ETHS - please contact David Chan). 


Reasons for using the Smart Copy feature

Smart Copy allows teachers to quickly either share an existing document or create a new document, presentation, spreadsheet, or drawing for students all directly from the Teacher Dashboard. The document can be copied for each student, or shared with read-only, read-comment, or read-write permissions. Here are some possible use scenarios for Smart Copy. 
  • Teacher shares a handout template and each students gets to edit his/her own document.  (Copy)
  • Teacher shares one review packet and allows all students to collaboratively take notes. (Share read-write)
  • Teacher shares a presentation file and students are only allowed to view. (Share read-only)
  • Teacher shares a sample student essay and allows students to read and make comments in the margin together. (Share read-comment)
  • Teacher shares an essay assignment for each student and the document is pre-shared wtih the teacher. (Copy)
  • Teacher shares a presentation with groups of students, assignment different presentations to different groups. (Copy)



For Copy and Share read-write options, Teacher Dashboard will automatically create the assignment in the subject folder, so that it will be shared with you. This saves the time and potential errors of having students create and share with you on their own. 

Activity #2: Reviewing features of Smart Copy

Review the sharing types as seen above, and brainstorm a few scenarios where Smart Copy can save you time and help make your use of Google Docs more efficient. 



How to Use Smart Copy 

When you open a class in Teacher Dashboard, look for the Smart Copy button in the upper right. 




First, you'll need to select a sharing type.  See above for some examples/use scenarios. 






Next, you'll name the documents. Note: You can customize the name to include the student's first (%F) and/or last name (%L).



Select which student(s) you want to share with. This is where you can select students by group (color indicators that you set in the Dashboard). 

Decide how to handle duplicate existing documents (if applicable) and then press Start Copy.     


Activity #3: Using Smart Copy

Try using the Smart Copy feature to run one of your use scenarios brainstormed above.  You can choose to copy for the entire class or just a few students if you're testing the features  NOTE: students will be the new owners of the documents if you run the Copy feature.  You will not be able to delete the documents once they are owners.

Establishing Groups of Students on Teacher Dashboard

Although it's great to see all of your students on one screen (sorry mixed level classes - we're working on a solution), there are some cases where you'd like to group your students and as seen above, you can also push specific assignments out to those groups. 

Look for the sorting and group by color icons in the top right of your class.


Set up your group colors and names by clicking on the purple square icon.  Notice how you can hide certain group colors and all of the groups if you do not want to use this feature. 


To assign your students into groups, click on the purple square to the left of their name and choose the color that you wish to assign. 


Activity #4: Creating Groups in the Dashboard

Try clicking on the purple color square to create groups and assign students to various groups.  Also, try sorting students by name or group. 


Sorting Students and Filtering Documents

The default view of your class is to sort by student ID.  However, you can change this by using the Sort feature found in the upper right.  Look for and click on the sort icon (down arrow and a/z):


Note that you can sort by first name, last name, or class group (color schemes as noted above).  You can set for descending order (default is ascending) as well as across rows.  If already sort in another class, you can apply the same layout by choosing this from the dropdown menu at the bottom.  




As the year progresses, you're likely to collect many documents on your Teacher Dashboard.  You can show up to 25 items on the screen at one time (look for the drop down menu in the top right and change from 3 items to 5, 10, or 25 items).  Alternatively, you can filter based on words in the title.  In the example below, the term "big era" was used to filter all student documents to just show those that had "big era" in the title.  



Activity #5: Sorting Students in your class and Filtering the Documents List

If desired, try sorting your students by name or groups (if established).  Also, try searching for a document that may have been titled the same, and type these keywords in the search/filter box in the top right. 


Checking For Understanding

Were you able to set up an assignment quickly using Smart Copy in Teacher Dashboard?  Can you now group students and search for documents easily?

Test your knowledge.   Take a quick quiz below and see how well you do.  Click on "Start Now" and receive immediate feedback on how you do.

Not satisfied with your learning progress?  Please submit a feedback or issues support form found on the bottom of this page.


Additional Links




Notes

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